GDPR and Home School Agreement

At Tapton School Academy Trust we consider the age of 13 to be the appropriate threshold for seeking consent directly from the student.  Prior to 13, where we need specific consent, we will seek consent from you as their parent/carer. 

During your child’s time with us we gather information about them which we will use for various purposes. 

A Privacy Notice has been provided in relation to the use of this information and is available on this website.

Should you require a hard copy of any information please contact your school reception and one will be provided to you.

There are certain things for which we require specific consent. Please read the information carefully to select the appropriate options.

You can give your consent on the MCAS application or complete a hard copy at the school office.

If you choose not to give consent for any of the items listed please be assured that this will not affect your child’s place at a school in the trust.  You are completely free to refuse to provide consent to any of these items.  You do not have to provide reasons for refusing your consent but we are happy for you to give us additional information if you choose to so that we understand any concerns that you may have and can take appropriate steps where necessary.

You may change your mind in relation to any of the consents that you have provided at any time.  This includes withdrawing your consent to anything that you have agreed to here.

To withdraw your consent or amend your position at any time please contact us

This consent will otherwise continue until your child leaves a school in the trust or they reach the age of 18 at which point the trust will seek consent directly from them.

There is a legal requirement for all parents/careers to completed the consent forms online or in hard copy.


Photographs and Videos

Some of the information in the tables includes photographs and videos of your child. We assure you that we take very seriously the issue of potential misuse of photographs and videos of our students and have the following measures in place:
• Checks will be carried out on any image before it is used / published. This includes ensuring that pupils are dressed appropriately.
• Photographs are kept securely. Any photographs taken on a personal device for the purposes of publicity are deleted immediately once the image has been published.
• The use of photos and videos for school management systems, CCTV and class room development systems are used as a legitimate interest for the students and as such do not require specific consent. Images on these services are secure and not shared.

Celebrating your child’s achievements, reporting on events involving the trust and promoting the trust
As a trust we are very proud of the achievements of all of our students and we want to be able to celebrate these achievements both within the trust and with others. We may also want to report on significant events and activities which involve our students. Please read the information below and circle your chosen option.


I am happy for the information selected below to be used for the purpose of celebrating my child’s achievements,
reporting on events involving the trust and promoting the trust

I am happy for photographs/videos to be used; (including name when appropriate)

Inside school (e.g. school newsletter, school magazine, internal screens and boards)

YES  /  NO

Outside school (e.g. school prospectus, school/trust website, social media including Facebook/Twitter etc. newspapers and magazines *

YES  /  NO

Photos taken by third parties working with school (e.g. universities) *

YES  /  NO

*please note that if you give permission to share your child’s photo/video we would not be able to guarantee the ‘right to be deleted’.

I give consent for my child to take part in the following :

Off-site visits and activities that take place during the school day

YES  /  NO

Off-site visits and activities that take place outside the school day, during the holidays and or at weekends

YES  /  NO

Off-site sporting activities

YES  /  NO

I understand that consent for the offsite activities may include sharing of minimal data required to ensure the safe
and smooth running of off-site visits and activities


In severe weather/school closure I give consent for my child to:

Leave school and make their own way home (I have spoken to my child about what to do in such an event in terms of getting home if transport is difficult and where to go if I am not at home to receive them)

YES  /  NO

If I select NO I understand that it is my responsibility to contact the school to arrange the collection of my child

Use of Facial Recognition for Cashless Catering
The Facial Recognition software that we use converts the student’s image into a numerical value that can only be used on our catering service to quickly identify your child. An image and the data is stored only in the system and as such cannot be copied, re-created, transferred, and cannot be used on any other service. The data is only stored as long as a student is on-roll with the trust. Where I choose not to give consent to the use of my child’s image for the service, I understand that this will not prevent them from accessing either school meals and alternative processes will be put in place for my child. For more information on Facial Recognition in Canteen - 

I give consent for my child’s image to be used as part of the Facial Recognition option on our catering system.

YES  /  NO

Data Transfer
I understand that selected data held by the school about myself and my child, will be transferred securely to third parties for legitimate interest of the child and as such do not require specific consent. (e.g. Sheffield Local Authority, Youth Support Services, ParentPay etc)

Home School Agreement
I have read, understand and agree to the Home School Agreement in my child’s planner. (below)



Home School Agreement

At Chaucer we are committed to a strong relationship between the school, each student and parents/carers. The purpose of the Home School Agreement is to ensure that we each acknowledge and commit to our part in that relationship and to the expectations that being a part of Chaucer School brings with it in order to ensure the success of all our learners. In addition we each commit to act at all times in a reasonable and respectful manner to each other.

The school’s responsibilities are to:

  • Provide quality first teaching to develop each student’s talents
  • Provide consistent expectations and a robust rewards and sanctions process that is transparent and understood by all stakeholders through positive discipline
  • Provide support and care for each student and raise self-esteem
  • Encourage and reward good attendance, progress and behaviour
  • Provide a safe, secure and well-ordered environment
  • Ensure the safety on line of the whole school community
  • Engage in regular communication between school and home
  • Check and sign Student Planners on a weekly basis

Parent / Carer’s responsibilities are to:

  • Accept and support the school aims and values
  • Accept and support the school expectations of their child (Positive Discipline)
  • Make sure their child attends school on time every school day
  • Make sure that full uniform is worn every day
  • Make sure that their child is properly equipped for learning (pen, pencil, ruler, scientific calculator and planner)
  • Show interest and involvement in the work and homework of their child and provide a suitable, quiet place to work at home
  • Support the school’s approach to online safety, the safe use of IT and IT equipment
  • Check and sign the Student Planner on a weekly basis
  • Attend parents’ evenings and keep in touch with school

Student’s responsibilities are to work alongside the school in Positive Discipline including:

  • Attend school on time every day.
  • Wear full correct school uniform every day
  • Come to school properly equipped to learn with school bag, pens, pencils and all necessary equipment for the day including PE kit
  • Always listen, take part and work hard in lessons and with homework
  • Use the Student Planner properly
  • Cooperate with and respect others, their right to learn and their property
  • Follow the student code of conduct and classroom expectations
  • Read, understand and adhere to the Student Acceptable IT Use Policy
  • Be safe, never leave school without permission
  • Follow all reasonable requests made by members of staff and seek help when needed